Apply to conduct a non-road activity on a Council road

To ensure that you receive your permit in time, it is important that you provide all the necessary details and documents as soon as possible. 

Council requires a complete permit application to be submitted at least 30 business days before the date of the event.

You will need to notify Victoria Police about the event and you may need to obtain an events permit from the police. Please note that Victoria Police requires three months notice for such permits.

How to apply

Email

Step 1.Do your research

Make sure you are familiar with the requirements and conditions of working in the road reserve.

Conditions for works in roads(PDF, 420KB)

Step 2.Make sure Council is the correct authority

If you are proposing to hold an event on a road that VicRoads manages, you will need to apply with VicRoads. Find out more about who is responsible for our roads.

Step 3.Allow enough time

Assessing a permit application can take up to 14 business days. Make sure you apply with enough time before works are due to commence.

Step 4.Notify Victoria Police

You will need to notify Victoria Police about the event and you may need to obtain an events permit from the police. Please note that Victoria Police requires three months notice for such permits. For more information visit the Victoria Police website.

Step 5.Gather supporting documentation

Depending on your application, you may need:

  • Event plan
  • Traffic Management Plan (TMP) and Traffic Guidance Scheme (TGS)
  • Hazard assessment
  • Public Liability Insurance
  • Victoria Police notification (or event sheet)

Step 6.Download the application form

Working in roads reserve application(PDF, 184KB)

You will need a Memorandum of Authorisation (MOA) from Council to manage traffic and install temporary traffic control devices at a work site.

Memorandum of Authorisation(PDF, 123KB)

Step 7.Email your application

Email your completed application and supporting documents to road_consent@swanhill.vic.gov.au

Mail

Step 1.Do your research

Make sure you are familiar with the requirements and conditions of working in the road reserve.

Conditions for works in roads(PDF, 420KB)

Step 2.Make sure Council is the correct authority

If you are proposing to hold an event on a road that VicRoads manages, you will need to apply with VicRoads. Find out more about who is responsible for our roads.

Step 3.Allow enough time

Assessing a permit application can take up to 14 business days. Make sure you apply with enough time before works are due to commence.

Step 4.Notify Victoria Police

You will need to notify Victoria Police about the event and you may need to obtain an events permit from the police. Please note that Victoria Police requires three months notice for such permits. For more information visit the Victoria Police website.

Step 5.Gather supporting documentation

Depending on your application, you may need:

  • Event plan
  • Traffic Management Plan (TMP) and Traffic Guidance Scheme (TGS)
  • Hazard assessment
  • Public Liability Insurance
  • Victoria Police notification (or event sheet)

Step 6.Download the application form

Working in roads reserve application(PDF, 184KB)

You will need a Memorandum of Authorisation (MOA) from Council to manage traffic and install temporary traffic control devices at a work site.

Memorandum of Authorisation(PDF, 123KB)

Step 7.Mail your application

Email your completed application and supporting documents to

Swan Hill Rural City Council
PO Box 488
Swan Hill
VIC 3585

In person

Step 1.Do your research

Make sure you are familiar with the requirements and conditions of working in the road reserve.

Conditions for works in roads(PDF, 420KB)

Step 2.Make sure Council is the correct authority

If you are proposing to hold an event on a road that VicRoads manages, you will need to apply with VicRoads. Find out more about who is responsible for our roads.

Step 3.Allow enough time

Assessing a permit application can take up to 14 business days. Make sure you apply with enough time before works are due to commence.

Step 4.Notify Victoria Police

You will need to notify Victoria Police about the event and you may need to obtain an events permit from the police. Please note that Victoria Police requires three months notice for such permits. For more information visit the Victoria Police website.

Step 5.Gather supporting documentation

Depending on your application, you may need:

  • Event plan
  • Traffic Management Plan (TMP) and Traffic Guidance Scheme (TGS)
  • Hazard assessment
  • Public Liability Insurance
  • Victoria Police notification (or event sheet)

Step 6.Download the application form

Working in roads reserve application(PDF, 184KB)

You will need a Memorandum of Authorisation (MOA) from Council to manage traffic and install temporary traffic control devices at a work site.

Memorandum of Authorisation(PDF, 123KB)

Step 7.Bring your application and supporting documents to

Customer service

45 Splatt Street
Swan Hill
VIC 3585

72 Herbert Street
Robinvale
VIC 3549

View our opening hours

Fees

Council may charge an application fee but will waive that fee if the application is for, or on behalf of, a charitable body as defined in regulation 34 of the Road Safety (Traffic Management) Regulations 2019.

However, Council may charge a fee for surveillance of an event to ensure that traffic management is being appropriately undertaken, or to ensure that the road condition is adequate for the event. Council will notify you if such a fee applies to your event. (Fees can be charged under section 123 of the Road Management Act 2004).

What happens next?

Once application is received written consent will be sent in due course.

At the conclusion of the event organisers must remove all display and promotional material, rubbish and other equipment associated with the staging of the closures and leave the area in a clean and tidy condition.

Limitations of permits

The event cannot take place until the necessary permits have been issued, and any required exemptions from laws have been granted.

In extraordinary circumstances (such as an emergency), Council reserves the right to withdraw approval to conduct an event at any time.

Contact us

Phone

03 5036 2333


Email

council@swanhill.vic.gov.au


Customer Service Locations

45 Splatt Street
Swan Hill
VIC 3585


72 Herbert Street
Robinvale
VIC 3549

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