Planning an event

Step 1.Start planning early

We advise you start planning three months prior to your event. This will ensure you have enough time to check availability of facilities and discuss your requirements.

Step 2.Organise funding

Through, event organisers can seek funding for new or emerging events or existing events that provide significant economic and/or social benefit to the region.

Learn more about Council’s Event Support Fund, and other grants.

Step 3.Read the Events Management Guide

The events management guide will assist event organisers to understand event requirements and to ensure their events are compliant, safe and enjoyable for all participants.

Event Management Guide(PDF, 7MB)

Step 4.Let us know your plans

We highly recommend completing our 'Intention to host an event' form prior to initiating your application process. Our committed team will guide you through the necessary documentation and offer valuable insights to enhance your application and streamline the entire process.

Intention to host an event

Step 5.Complete your event application

After your discussion with our events team you should have a good understanding of the requirement for completing your event application. Complete the application forms if you are planning to hold an event on Council owned or managed property in the Swan Hill municipality. The Events Management Guide will advise you of event requirements which MUST be provided to Council along with the application form at least four weeks prior to the event.

Event management application form(PDF, 494KB)

Step 6.Book your venue

We have a range of venues and sporting facilities available for hire.

• Venues for hire (including meeting rooms, community centres and larger venues)
• Sporting facilities and parks for hire (including parks, wetlands, recreation reserves, ovals and netball courts)

Venue hire application

Step 7.Download and complete event application

Email your completed application and supporting documents to events@swanhill.vic.gov.au or drop it into 

Step 8.Approval

We will let you know if your event is approved or if changes are required.

Step 9.Next steps

Once your event has been accepted, look at ways to promote your event.

Eligible groups can create a free event listing on the Council website.